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The platform under fleet and novated businesses

Know what every vehicle costs, proves, and is worth.

Fleeter is the record every vehicle should have had, and the platform built on it. Start with the one file every fleet already has, or run your whole leasing or fleet management business on it under your own brand. The auditor gets an answer, the board gets a briefing nobody had to build, and the car goes back worth more.

Talk to usHow the record works

Drop a fuel card statement. See your fleet.

One month is enough to start, twelve is better. Out the other side: the register the fuel reveals, the fleet you should be running beside the one you do, and Scope 1 from every line.

  • BP Plus and BP Fleet transaction reports
  • Ampol StarCard and FleetCard, formerly Caltex
  • AmpolCard tax invoices, as PDF
  • Shell Card transaction reports, from Viva Energy
  • WEX and Motorpass purchases by cardholder
  • Your own depot bowsers or in-house fuel log

CSV, spreadsheet or PDF. Card numbers are blanked the moment a file is read, and nothing touches your live systems.

fleeter.
Search vehicles, roles, people, invoices…
Fleet · Asset
YSJ-41Kfleeted
MR0FZ29G3P1234567 · 2023 Toyota Hilux SR5 double cab
Asset history
  1. Service completed
    2 Aug 2026 · service_record
    Northline Automotive · 60,000 km · invoice hash recorded
  2. Assigned to a role
    6 Feb 2026 · assignment
    Works depot western · parks and maintenance run
  3. Registration renewed
    3 Jan 2026 · compliance
    ACT · expires 3 Jan 2027
  4. Decision recorded
    18 Nov 2025 · decision
    Retain to planned disposal · end value set · reasons recorded
  5. Acquired
    14 Mar 2023 · lifecycle
    Purchase · $58,420 confirmed · asset register import, hash recorded
Composed from append-only domain histories
Fuel is matched for 214 of 228 card lines in the period. The 14 unmatched lines are not included in the operating cost, so it is a known floor and not a total.

This is the record itself, as it is built. Sample data, not a customer’s.

Hover or tap any figure and the entries it came from light up. That is the whole product.

You run your own fleet.

Councils, utilities, health, corporates. A fuel card statement is enough to see what your fleet actually does, what each vehicle is there for, and what should replace it. No procurement exercise required to find out.

See your fleet

You run them for other people.

Novated providers, fleet management organisations, salary packagers, and the people starting one. Bring a client fleet in from its own files, run the book under your brand with the assistant answering the routine questions, and hand an acquirer a record instead of a data room.

Bring one book
What leaves the building

Three documents your board, your auditor and your regulator actually receive.

Nobody forwards a dashboard. They forward the briefing, the ledger and the evidence pack. Each is generated from the record, each figure carries the mark that traces it to its source, and each is a file you can send on the day it is asked for.

fleeter.Generated 1 Sep 2026 · 09:12
The Briefing · FY27 Q1 · published
Riverview Council fleet
Audience: Executive · Period: Q1 FY27 · Forwarding: self-contained, tie-outs retained
performance against plan
−$186,4001
actual minus locked plan
known operating cost
$1.38m2
matched fuel + recorded maintenance
decisions due this quarter
113
each with a prepared recommendation
scope 1 · year to date
312.6 t4
AU_NGA 2025 · per fuel line
Decision · Evidence · The Ask
Decision · replace 9 light commercials, Q2$412k · within locked budget
The Ask · FY28 budget against current projectionapproval required
1 contract budgets, FY27 plan v3 · 2 2,214 fuel lines, 61 service records · 3 contract maturities · 4 AU_NGA 2025. Evidence frozen with the composition; the content hash survives forwarding.
The board briefing

One tap turns the quarter into a document. Every figure carries a mark to its source, so nothing on the page is a number you will later retract.

fleeter.Period 1 Jul 2025 – 30 Jun 2026
Performance · Environmental · FY26
Energy emissions against the same reporting cut
Factor set AU_NGA 2025, version-pinned · scope and exclusions stay visible
Scope
t CO₂-e
Scope 1 · tailpipe fuel, 2,214 matched lines1,281.4
Scope 2 · location-based electricity38.6
Scope 3 · energy supply27.9
Scope 2 · market-based, residual mixnot shown on this cut
Total, planning estimate1,347.9
coverage and boundary
2,256 · 42
observations covered · excluded
charging observed
50,864 kWh
6 depot chargers · metered
Planning estimate; Scope 1 fuel, Scope 2 electricity and Scope 3 energy supply. Not NGER reporting. 42 observations lack an explicit electricity jurisdiction and are excluded, not estimated.
The emissions ledger

Scope 1 from every matched fuel line, Scope 2 and 3 on a version-pinned Australian factor set, and the exclusions on the page rather than in a footnote. Built for the sustainability lead who has to sign it.

fleeter.Snapshot signed · sha256 9f3c…a41e
Fleet Risk Evidence Pack
Riverview Council · September 2026
The risk position, its controls and their owners, attestable by hash · as at 1 Sep 2026
risk matrix
1
2
3
4
2
1
1
matrix v2 · your own words, not a template
Contents
Open risks14 · 1 Extreme, 2 High
Controls in place, with owners31 · 29 verified, 2 lapsed
Competencies verified114/118 · 4 expired
Reviews overdue2
Accepted risks3 · each with a second name
The matrix, open and accepted risks, controls with their owners and verification state, and competency coverage. Hash-attestable, so the version the regulator holds is the version you sent.
The risk evidence pack

Your plan and your risk position are one object. Named owners, verified controls and a hash-attestable export, built for management review, board assurance, tenders, audits and insurer conversations.

All three as they are built. Sample data, not a customer’s.

Why this is not normal

Fleet is one of the biggest costs in the building, and it is run on spreadsheets.

0%

of Australian local government fleets rate themselves as advanced: automated reporting, high quality data, replacement planning. 60% are core, 40% basic.

Source: IPWEA Fleet Conference maturity poll, March 2025 (Australian local government fleets)

1 in 4

Australian fleets still run without GPS tracking of any kind, let alone a record of what each vehicle is for.

Source: Verizon Connect, Fleet Technology Trends 2025, Australia (n=514)

34→58%

of fleet managers now rate regulatory compliance a high priority, up from 34% two years earlier.

Source: AfMA / Fifth Quadrant, Fleet Insights 2024 (339 Australian fleet managers)

The incumbent systems store summaries: a total, an allowance, a status. A summary cannot defend itself, so every audit, every renewal and every resale starts with reconstruction. Everything above only holds if the underlying record is evidence. That is the part nobody else built.

How the record works
Who it is for

Each authorised party works from the same verified record.

Each party needs a different part of it, and access ends there. Pick the one closest to you and we will show you the part relevant to your role.

You run your own fleet

We run our own fleet

Council, enterprise, health, utilities, and you keep the wheel. One record per vehicle, a plan for what comes next, and a day that ends when the queue does. A fuel card statement is enough to start.

See your fleet

We want the fleet run properly

Several depots, mixed plant, and a replacement bill nobody has evidenced in years. A baseline you can buy on a quote, a record put right, and as much or as little of the running as you want to keep.

Get your fleet baselined

You run them for other people

We run fleets for other people

The machinery behind your brand. Your clients, your panel, your commercial terms, unlimited client fleets under one agreement, and a back office that does not grow one head per fleet you win.

Get your operating baseline

We run novated leasing or salary packaging

Quoting, contracts, deductions, declarations and the FBT year, on one record per vehicle, under your own brand. Proven on one of your employer books before anything moves.

Get your packaging baseline

We are starting one

A fleet management or novated business opened on the platform rather than assembled from parts: the record, the back office, the client and driver surfaces and the assistant, under your own name from the first contract.

Talk about your launch

You are somewhere else around the vehicle

We offer the benefit to our people

A novated program your provider administers, a cycle you can see and sign, and employees who stop routing their questions through HR.

Talk about your program

I drive one

A novated lease or a work vehicle. Plain answers about what it costs, and a place to do the small things without ringing anyone.

Ask us anything

We make the vehicles

in build

Real demand described by the job it has to do, and honest in life evidence of how your vehicles actually performed in the fleets that bought them.

Talk about the evidence

We fund them

in build

Structured applications, evidenced settlements, and an asset you can actually see: ownership chain, service history and odometer evidence, per VIN.

Join as a design partner

We service, sell or buy them

in build

Workshops, dealers and buyers. Do the work in one place, get paid against a clear authority, and add to a record that follows the vehicle.

Register your interest
Built to be trusted with it

Each organisation walled off inside the database itself, not just in application code. Every action of consequence writes a permanent record the moment it happens. Two people for the big moves, and emergency access that is time capped and logged. It is an open, API first core, so it joins what you already run instead of replacing it.

Read trust and security

Start with one vehicle, or with all of them.

Tell us which side of the car you are on and we will show you your part of the record, on data shaped like yours. No slide deck first. And at the end of the walkthrough you will be looking at the same thing the next buyer of your vehicles will pay more for.

Talk to usHow the record works